Meeting Room at South Yarmouth Library Location

Leonard Room Guidelines


The Yarmouth Town Library welcomes all groups to use the Leonard Room. The Leonard Room is a meeting room in the downstairs area of the South Yarmouth Library with seating capacity for 90 people. The room is equipped with a podium, a projection screen and several long tables and chairs. The Library owns a projector that can be reserved for use with a laptop.
The Leonard Room is available for use only during the hours the library is open except by special permission. In order for the room to be available to all, we ask that it not be reserved by any one group on a weekly basis except by special permission.
The room may also be used by patrons on an as-needed basis in special circumstances: college interviews, video conference, testing, quiet work space etc.
All non-profit groups are welcome to use the room for free. The room can also be reserved for personal use or for-profit business for a fee of $25.00 per hour. For-profit businesses include tutors who are being compensated for their work in any way. Tutors who are volunteering their time may use the room for free.


Leonard Room Schedule of Fees


Category Type Room Fee
One Charitable organizations No Charge
Town Boards, committees and commissions
Groups which meet the following criteria
        1. Registered non-profit,
        2. Of a civic purpose,
        3. Non-fund-raising and
        4. Open, non-restrictive membership.
Groups granted special circumstances by the
Board of Selectmen or their designee

Note: Those who wish to make a donation should make checks payable to the Yarmouth Town Library. Funds received support the purchase of books and other library resources.

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Two Social Groups - Hourly rate of $25.00 
Individuals
For-Profit Groups
Groups which do not qualify for other categories


A charge of double the hourly rate will be assessed to any group that continues its activity beyond the agreed upon scheduled time.
A deposit of ½ the rental fee is due with the completed application. The balance is due on or before the date of the event.
Checks for fees may be made payable to the Yarmouth Town Library. No cash will be accepted.

Approved by the Board of Selectmen: July 21, 1998



Yarmouth Town Library Meeting Room Use Policy



Attendance shall not exceed 90, in accordance with safety regulations. The meeting room will be left in a clean condition after its use. The kitchenette may be used with the exception of the refrigerator and stove. The kitchenette must be left clean at the end of all events; trash should be bagged and left near the kitchenette; all tables used, wiped clean. Nothing but water can go down the kitchen sink (no coffee grounds). Any food or beverage stored in kitchenette by library staff can not be used.
Prior arrangements must be made for any food storage overnight. Close doors to kitchenette at end of program.
All property belonging to any group must be removed from the premises at the conclusion of the event, unless prior arrangements have been made.
Nothing will be affixed to the walls or ceilings. To prevent fire, there will be no crepe paper or candles.
The sale of alcoholic beverages is not permitted on the premises without a license issued by the Town of Yarmouth.
It is the user’s responsibility to set up chairs and tables if they are needed. Tables, chairs and other equipment are to be returned to their proper location after use.
Users are responsible for any damage caused during their use of the building, and will pay all charges for repair or replacement as billed by the Town of Yarmouth.
NO SMOKING is allowed inside the building.
Do not block the fire exits in back corners of the room. They must be free access to these exits.
Nothing may be taken from the building.
A charge of double the hourly rate will be assessed to any group that continues its activity beyond the agreed upon scheduled time.
A deposit of ½ of the rental fee is due with the completed application. The balance is due on or before the date of the event.
Checks for fees may be made payable to the Yarmouth Town Library, Attention: Director of Libraries. No cash will be accepted.

Application Form